Contents
The AIA A305 form, also known as the Contractor's Qualification Statement, plays a crucial role in the construction industry by providing a comprehensive overview of a contractor's qualifications and experience. This form is essential for contractors seeking to secure projects, as it outlines key information such as financial stability, relevant project history, and the organizational structure of the contracting firm. By filling out the A305, contractors can demonstrate their capabilities and reliability to potential clients and project owners. The form not only highlights past projects but also details the contractor's resources, including workforce and equipment. Additionally, it addresses the contractor's safety record and any legal issues that may affect their ability to perform. Overall, the AIA A305 serves as a vital tool for establishing trust and credibility in a competitive marketplace.
How to Write AIA A305
Completing the AIA A305 form requires careful attention to detail. This form is essential for providing a clear overview of a contractor's qualifications. Follow these steps to ensure that you fill it out accurately and completely.
- Begin by entering your company name, address, and contact information at the top of the form.
- Provide the name of the individual filling out the form, along with their title and contact information.
- List the type of business entity (e.g., corporation, partnership) and the year established.
- Include the number of employees in your organization and provide a brief description of your company’s services.
- Detail your experience by listing projects completed in the last five years, including project names, locations, and dates of completion.
- Specify the total value of work completed during the past year and the average value of work over the last five years.
- Provide information about your bonding capacity, including the name of your bonding company and the maximum amount you can be bonded for.
- List any licenses or certifications your company holds, along with their expiration dates.
- Finally, review the form for accuracy, sign it, and date it at the bottom.
Misconceptions
The AIA A305 form is commonly misunderstood in several ways. Here are six misconceptions that people often have about this form:
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It is only for large construction projects.
The A305 form can be used for projects of any size. It is designed to gather information about a contractor's qualifications, regardless of the project's scale.
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It is a legally binding contract.
The A305 form is not a contract. It is a statement of qualifications that provides information about a contractor's experience and capabilities.
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Only general contractors need to fill it out.
Subcontractors may also need to complete the A305 form when bidding for projects. It helps all parties demonstrate their qualifications.
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It requires extensive financial information.
While the form does ask for some financial details, it primarily focuses on experience and qualifications rather than deep financial disclosures.
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It is the same as other AIA forms.
The A305 form serves a specific purpose and differs from other AIA forms, such as contracts or agreements. Each form has its unique focus and requirements.
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Once submitted, it cannot be updated.
Contractors can update their A305 form as needed. Keeping the information current is essential for accurate representation of qualifications.
AIA A305 Example
AlA Document A305" - 1986
Contractor's Qualification Statement
The Undersigned certifies under oath that the information provided herei n is true and sufficiently complete so as not to be misleading.
SUBMITTED TO:
ADDRESS:
SUBMITTED BY:
NAME:
ADDRESS:
PRINCIPAL OFFICE:
ADDITIONS AND DELETIONS:
The author of this document has added information needed for its completion. The author may also have revised the text of the original AlA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed . A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AlA text.
This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.
Corporation |
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This form is approved and |
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Partnership |
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recommended by the American |
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Individua l |
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Institute of Architects (AlA) and |
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The Associated General |
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Joint Venture |
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Contractors of America (AGC) for |
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use in evaluating the |
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Other |
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qualifications of contractors . No |
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endorsement of the submitting |
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NAME OF PROJECT |
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party or verification of the |
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information is made by AlA or |
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AGC. |
TYPE OF WORK (file separate form for each Classification of Work ):
General Construction
HVAC
Electrical
Plumbing
Other (please specify)
AlA Document A305™ |
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AfA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA |
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any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This |
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document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No.1000201877_ 1 which expires on 10/11 /2006 , and is not for resale. |
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§1. ORGANIZATION
§1.1 How many years has your organization been in business as a Contractor?
§1.2 How many years has your organization been in business under its present business name?
§1.2.1 Under what other or former names has your organization operated?
§1.3 If your organization is a corporation, answer the following:
§1.3.1 Date of incorporation:
§1.3.2 State of incorporation:
§1.3.3 President's name:
§1.3.4
§1.3.5 Secretary's name:
§1.3.6 Treasurer's name:
§1.4 If your organization is a partnership, answer the following:
§1.4.1 Date of organization:
§1.4.2 Type of partnership (if applicable):
§1.4.3 Name(s) of general pa11ner(s)
§1.5 If your organization is individually owned, answer the following:
§1.5.1 Date of organization:
AIA Document A305™ |
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AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA |
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any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This |
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document was produced by AIA soltware at 13:28:18 on 03/22/2006 under Order No.1000201877_1 which expires on 10/11/2006, and is not for resale. |
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User Notes: |
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§1.5.2 Name of owner:
§1.6 If the form of your organization is other than those listed above, describe it and name the principals:
§2. LICENSING
§2.1 List jurisdictions and trade categories in which your organization is legally qualified to do business, and indicate registration or license numbers, if applicable .
§2.2 List jurisdictions in whic h your organization 's partnership or trade name is filed.
§3. EXPERIENCE
§3.1 List the categories of work that your organization normally performs with its own forces.
§3.2 Claims and Suits. (If the answer to any of the questions below is yes, please attach details.)
§3.2.1 Has your organization ever fai led to complete any work awarded to it?
§3.2.2 Are there any judgments, claims, arbitration proceedings or suits pending or outstandi ng agai nst you r organization or its officers?
AlA Document A305™ |
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AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA |
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any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This |
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document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No.1 000201877_ 1 which expires on 10/ 11 /2006 , and is not for resale . |
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User Notes: |
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§3.2.3 Has your organization filed any law suits or requested arbitration with regard to construction contracts within the last five years?
§3.3 Within the last five years, has any officer or principal of your organization ever been an officer or principal of another organization when it failed to complete a construction contract? (If the answer is yes, please attach details.)
§3.4 On a separate sheet, list major construction projects your organization has in progress, giving the name of project, owner, architect, contract amount, percent complete and scheduled completion date.
§3.4.1 State total worth of work in progress and under contract:
§3.5 On a separate sheet, list the major projects your organization has completed in the past five years, giving the name of project, owner, architect, contract amount, date of completion and percentage of the cost of the work performed with your own forces.
§3.5.1 State average annual amount of construction work performed during the past five years:
§3.6 On a separate sheet, list the construction experience and present commitments of the key individuals of your organization.
AIA Document A305™
AtA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA |
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any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This |
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document was produced by AIA software at 13:28:18 on 03/22/2006 under Order No.1000201877_1 which expires on 10/11/2006, and is not for resale. |
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User Notes: |
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§4. REFERENCES
§4.1 Trade References:
§4.2 Bank References:
§4.3 Surety:
§4.3.1 ame of bonding company:
§4.3.2 Name and address of agent:
§5. FINANCING
§5.1 Financial Statement.
§5.1.1 Attach a financial statement, preferably audited, including your organization's latest balance sheet and income statement showing the following items:
Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materia ls inventory and prepaid expenses);
et Fixed Assets;
Other Assets;
Current Liabi li ties (e.g., accounts payable, notes payable, accrued expenses, provision for income taxes, adva nces, accrued salaries and accrued payroll taxes);
Other Liabilities (e.g ., capital , capital stock, authorized and outstandi ng shares par values, earned surplus and retai ned earnings).
§ 5.1.2 Name and add ress of firm preparing attached financial statement, and date thereof:
AlA Document A305™ - 1986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING : This |
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AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA |
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any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This |
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document was produced by AlA software at 13:28:18 on 03/22/2006 under Order NO.1000201877_ 1 which expires on 10/ 11 /2006. and is not for resale. |
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User Notes: |
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§5.1.3 Is the attached financial statement for the identical organization named on page one?
§5.1.4 If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g. ,
§5.2 Will the organization whose financial statement is attached act as guarantor of the contract for construction ?
§6. SIGNATURE
§ 6.1 Dated at this |
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ame of Organization:
By:
Title:
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being du ly sworn deposes and says that the information provided herein is true and sufficiently complete so as not to be mis leading .
Subscribed and sworn before me this |
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Notary Public:
My Commission Expires:
AlA Document A305™ - 1986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architecls. All rights reserved. WARNING: This |
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AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA |
Document, or |
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any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This |
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document was produced by AlA software at t 3:28:18 on 03/22/2006 under Order NO .1000201877_ 1 which expires on 10/ 11 /2006 , and is not for resale . |
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User Notes: |
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Additions and Deletions Report for
AlA® Document A305TM - 1986
This Additions and Deletions Report , as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AlA document in order to complete it, as well as any text the author may have added to or deleted from the original AlA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AlA text.
Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AlA document. This Additions and Deletions Report and its associated document were generated simultaneously by AlA software at 13:28:18 on 03/22/2006.
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Subscribed and sworn before me this |
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Additions and Deletions Report for AlA Document A305™ |
All |
rights reserved. WARNING: This AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or |
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distribution of this AlA ' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No .1 000201877_ 1 which expires on
10/11 /2006 , and is not for resale . |
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User Notes: |
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Certification of Document's Authenticity
AIA® Document D401™ - 2003
I, Charles V. Bucci , hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 13:28: 18 on 03/22/2006 under Order No. 1000201877_1 from AIA Contract Documents software and that in preparing the attached fina l document I made no changes to the original text of AIA® Document A305™ - 1986 - Contractor's Qualification Statement, as published by the AIA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report.
(Signed)
(Title)
(Dated)
AlA Document D40FM - 2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved. |
WARNING: This AlA- Document |
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Is protected by U.S. Copyright Law and International Treaties . Unauthorized reproduction or distribution of this AlA |
Document, or any portion of it, |
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may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced |
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by AlA software at 13:28:18 on 03/22/2006 under Order No .1 000201877_ 1 which expires on 10/11 /2006 , and is not for resale. |
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User Notes: |
(2533789901) |
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Key takeaways
The AIA A305 form is a crucial document used in the construction industry. It serves as a contractor's qualification statement. Here are some key takeaways regarding its use:
- The form helps contractors provide essential information about their business and experience.
- Completing the A305 accurately can enhance a contractor's chances of winning projects.
- It includes sections on financial information, project experience, and personnel qualifications.
- Contractors should ensure that all information is current and verifiable.
- Using the A305 can streamline the prequalification process for clients and project owners.
- It is important to keep the form updated with recent projects and financial data.
- Some clients may require the A305 as part of their bidding process.
- Reviewing the form thoroughly before submission can help avoid errors and omissions.
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The Texas Affidavit of Correction form is a legal document used to correct errors in a recorded document. This form allows individuals to clarify inaccuracies and ensures that public records are accurate and up to date. For those looking for a reliable resource to obtain this form, Texas PDF Templates can assist in providing the necessary documentation to help prevent potential disputes and enhance the reliability of your records.
W9 Form Example - It helps entities report income paid to individuals to the IRS.
Dos and Don'ts
Filling out the AIA A305 form can be a straightforward process if you keep a few important things in mind. Here’s a helpful list of dos and don’ts to guide you through it.
- Do read the instructions carefully before starting. Understanding what is required will save you time and effort.
- Don’t leave any sections blank. If a question doesn’t apply, write "N/A" instead of skipping it.
- Do provide accurate and truthful information. This ensures your submission is credible and trustworthy.
- Don’t use vague language. Be specific about your experience and qualifications to avoid confusion.
- Do double-check your numbers and dates. Accuracy is key in maintaining professionalism.
- Don’t forget to sign and date the form. An unsigned form is often considered incomplete.
- Do keep a copy of the completed form for your records. It’s always good to have a reference for future submissions.
By following these guidelines, you can ensure that your AIA A305 form is filled out correctly and efficiently. Good luck!
Similar forms
The AIA A305 form, known as the Contractor's Qualification Statement, is similar to the AIA A201 form, which is the General Conditions of the Contract for Construction. Both documents aim to establish a clear understanding of the responsibilities and expectations of the parties involved in a construction project. While the A305 focuses on the qualifications and capabilities of the contractor, the A201 outlines the general terms and conditions that govern the contract. Together, they create a foundation for a successful project by ensuring that the contractor is not only qualified but also aware of the legal framework within which they must operate.
Another document akin to the AIA A305 is the AIA A310 form, which serves as a Bid Bond. This document provides assurance to the project owner that the contractor is serious about their bid and will enter into a contract if selected. While the A305 assesses the contractor's qualifications, the A310 emphasizes the financial commitment and reliability of the contractor. Both forms work in tandem to protect the interests of the project owner and ensure that the contractor is capable of fulfilling their obligations.
The AIA B101 form, which outlines the Owner-Architect Agreement, is also comparable to the A305. This document defines the relationship between the owner and the architect, detailing their respective roles and responsibilities. Similar to the A305, the B101 focuses on qualifications, but from the perspective of the architect. Both forms require detailed information about the parties involved, ensuring that each participant in the project has the necessary expertise and understanding to contribute effectively to the project's success.
In addition to the key forms previously discussed, it is essential for buyers and sellers in real estate transactions to utilize the appropriate documentation, such as the Texas Real Estate Purchase Agreement, which can be accessed at https://texasformsonline.com/free-real-estate-purchase-agreement-template. This agreement ensures that all terms are clearly defined and understood, thereby facilitating a smoother transaction process.
Lastly, the AIA A132 form, which is the Standard Form of Agreement Between Owner and Contractor, is another document that shares similarities with the A305. The A132 establishes the contractual relationship between the owner and the contractor, detailing the terms under which the contractor will perform the work. Like the A305, it requires information about the contractor’s qualifications and experience. This alignment helps to ensure that the contractor selected is not only capable of executing the project but also understands the specific terms that will govern their work, thus fostering a collaborative environment for all parties involved.