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The Bill of Lading with a Supplement form plays a crucial role in the shipping and transportation industry, serving as a vital document that outlines the details of the goods being transported. It acts as a receipt issued by the carrier, confirming that the items have been received and are in good condition. Additionally, this form includes essential information such as the names and addresses of the shipper and consignee, a description of the cargo, and the terms of the transportation agreement. Notably, the Supplement section allows for the inclusion of additional terms or conditions that may not be covered in the standard Bill of Lading, providing flexibility to accommodate specific needs or requirements. This adaptability is especially important in complex shipping scenarios where unique circumstances may arise. By understanding the intricacies of the Bill of Lading with a Supplement form, stakeholders can better navigate the logistics of transporting goods, ensuring compliance and minimizing the risk of disputes.

How to Write Bill of Lading with a Supplement

Filling out the Bill of Lading with a Supplement form is an important task that ensures your shipment is properly documented. Once you have the form in hand, you can begin the process of entering the necessary information. Follow these steps carefully to complete the form accurately.

  1. Begin by entering the date of the shipment at the top of the form.
  2. Fill in the name and address of the shipper. This is the individual or company sending the goods.
  3. Provide the name and address of the consignee, who is the person or company receiving the shipment.
  4. Specify the carrier's name and contact information. This is the transportation company responsible for moving the goods.
  5. List the details of the shipment, including the type of goods, quantity, and weight. Be as precise as possible.
  6. If applicable, include any special instructions or handling requirements for the shipment.
  7. Sign and date the form at the bottom to confirm that all information is accurate and complete.

Once you have filled out the form, review it to ensure all details are correct. This will help prevent any issues during transit. After that, you can submit the form to the carrier or keep it for your records.

Misconceptions

The Bill of Lading with a Supplement form is an important document in shipping and transportation. However, several misconceptions surround its use and significance. Here are four common misunderstandings:

  • Misconception 1: A Bill of Lading is only a receipt.

    • While it does serve as a receipt for goods, it also acts as a contract between the shipper and the carrier, detailing the terms of transport.

  • Misconception 2: The Supplement form is optional.

    • In many cases, the Supplement is essential for providing additional details about the shipment, such as special handling instructions or specific terms that are not covered in the main Bill of Lading.

  • Misconception 3: A Bill of Lading is the same as an invoice.

    • Although both documents are used in shipping, an invoice is a request for payment, while a Bill of Lading serves primarily as a transportation contract and proof of ownership.

  • Misconception 4: Once signed, a Bill of Lading cannot be changed.

    • Changes can be made, but they typically require agreement from all parties involved. It’s crucial to document any amendments properly to avoid disputes later.

Bill of Lading with a Supplement Example

Date:

BILL OF LADING

Page 1 of ______

SHIP FROM

 

 

 

Name:

 

Bill of Lading Number:__________________

Address:

 

 

 

City/State/Zip:

 

 

B A R C O D E S P A C E

SID#:

FOB: o

 

 

SHIP TO

 

CARRIER NAME: _________________________________

Name:

Location #:____

Address:

 

 

 

 

 

City/State/Zip:

 

 

 

 

 

CID#:

FOB:

 

o

 

 

THIRD PARTY FREIGHT CHARGES BILL TO:

Name:

Address:

City/State/Zip:

SPECIAL INSTRUCTIONS:

Trailer number:

Seal number(s):

SCAC:

Pro number:

B A R C O D E S P A C E

Freight Charge Terms:

Prepaid ________

Collect _______ 3rd Party ______

oMaster Bill of Lading: with attached

(check box) underlying Bills of Lading

CUSTOMER ORDER NUMBER

# PKGS

CUSTOMER ORDER INFORMATION

 

WEIGHT

PALLET/SLIP

 

ADDITIONAL SHIPPER INFO

 

Y OR N

 

 

GRAND TOTAL

CARRIER INFORMATION

HANDLING UNIT

PACKAGE

 

 

 

 

QTY

TYPE

QTY

TYPE

 

 

 

 

WEIGHT

H.M.

(X)

COMMODITY DESCRIPTION

Commodities requiring special or additional care or attention in handling or stowing must be

so marked and packaged as to ensure safe transportation with ordinary care.

LTL ONLY

NMFC #

CLASS

 

 

R E C E I V I N G

S T A M P S P A C E

GRAND TOTAL

Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or

COD Amount: $____________________

declared value of the property as follows:

“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding

Fee Terms: Collect: ¨

Prepaid: o

__________________ per ___________________.”

Customer check acceptable: o

NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C. - 14706(c)(1)(A) and (B).

RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the carrier and are available to the shipper, on request, and to all applicable state and federal regulations.

The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges.

_______________________________________Shipper Signature

SHIPPER SIGNATURE / DATE

This is to certify that the above named materials are properly classified, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the DOT.

Trailer Loaded: Freight Counted:

p By Shipper p By Shipper

p By Driver p By Driver/pallets said to contain

pBy Driver/Pieces

CARRIER SIGNATURE / PICKUP DATE

Carrier acknowledges receipt of packages and required placards. Carrier certifies emergency response information was made available and/or carrier has the DOT emergency response guidebook or equivalent documentation in the vehicle.

SUPPLEMENT TO THE BILL OF LADING Page _________

Bill of Lading Number: __________________

CUSTOMER ORDER INFORMATION

CUSTOMER ORDER NUMBER # PKGS WEIGHT

PALLET/SLIP

Y OR N

ADDITIONAL SHIPPER INFO

PAGE SUBTOTAL

CARRIER INFORMATION

HANDLING UNIT

PACKAGE

 

 

QTY TYPE

QTY TYPE

WEIGHT

H.M.

(X)

COMMODITY DESCRIPTION

Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care.

LTL ONLY

NMFC #

CLASS

PAGE SUBTOTAL

Key takeaways

When dealing with the Bill of Lading with a Supplement form, it’s essential to understand its significance and proper usage. Here are some key takeaways to consider:

  1. Understand the Purpose: The Bill of Lading serves as a receipt for goods, a contract for transportation, and a document of title. Knowing its multifaceted role helps in its accurate completion.
  2. Accurate Information: Ensure that all details, such as the shipper's name, consignee's name, and description of goods, are filled out correctly. Inaccuracies can lead to delays or disputes.
  3. Supplement Usage: The Supplement form is designed to accommodate additional information that may not fit on the primary Bill of Lading. Use it wisely to avoid confusion.
  4. Signatures Matter: Both the shipper and the carrier must sign the Bill of Lading. This signature indicates agreement to the terms laid out in the document.
  5. Keep Copies: Always retain copies of the Bill of Lading and any supplements for your records. These documents may be necessary for claims or disputes later on.
  6. Review Terms and Conditions: Familiarize yourself with the terms and conditions outlined in the Bill of Lading. This knowledge can protect your interests during transport.
  7. Be Aware of Liability: Understand the liability limitations set forth in the Bill of Lading. This can affect how losses or damages are handled.
  8. Timeliness is Key: Submit the Bill of Lading promptly to avoid delays in shipment. Timely documentation ensures smooth transportation.
  9. Consult Experts: If uncertainties arise, don’t hesitate to consult with legal or logistics professionals. Their expertise can provide clarity on complex situations.

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Dos and Don'ts

When filling out the Bill of Lading with a Supplement form, it’s important to follow certain guidelines to ensure accuracy and compliance. Here are some things to keep in mind:

  • Do: Double-check all information for accuracy before submission.
  • Do: Use clear and legible handwriting or type the information if possible.
  • Do: Include all required details, such as the shipper's and receiver's information.
  • Do: Keep a copy of the completed form for your records.
  • Don't: Leave any required fields blank.
  • Don't: Use abbreviations that may confuse the reader.
  • Don't: Forget to sign and date the form where indicated.
  • Don't: Submit the form without verifying the shipping details.

Similar forms

The Bill of Lading is similar to a Freight Bill. A Freight Bill is a document issued by a carrier to a shipper. It details the charges for transporting goods. Like the Bill of Lading, it serves as a receipt for the services provided. Both documents help ensure that the shipper and carrier agree on the terms of transport, including costs and delivery details.

When preparing to buy or sell a vehicle, it is crucial to obtain a valid form, such as a detailed Motor Vehicle Bill of Sale document. This form not only records the transaction but also serves as a legal proof of ownership transfer. For more information and resources regarding this essential document, you can visit the comprehensive Motor Vehicle Bill of Sale guide.

Another document that shares similarities is the Air Waybill. This document is used in air freight and serves a similar purpose as the Bill of Lading. It acts as a receipt for the goods and outlines the terms of the transport. While the Bill of Lading is often used for sea freight, the Air Waybill is specific to air transport, but both ensure that the shipment is tracked and managed properly.

The Warehouse Receipt is also comparable. This document is issued by a warehouse operator when goods are stored. It provides proof of ownership and details about the goods held in storage. Like the Bill of Lading, it can be transferred to another party, allowing for the ownership of the goods to change hands while they remain in storage.

Next, the Delivery Order is another related document. This is issued by a consignee or shipper to instruct the carrier or warehouse to release the cargo. It acts as a request for the delivery of goods, similar to how the Bill of Lading facilitates the transfer of ownership and the release of goods at their destination.

The Packing List is also similar in function. This document details the contents of a shipment. It includes information about the items being shipped, such as quantity and description. While the Bill of Lading serves as a contract and receipt, the Packing List provides a breakdown of what is included in the shipment, helping to ensure accuracy during transport and delivery.

A Commercial Invoice is another document that has similarities. It serves as a bill for the goods sold and includes details about the transaction. Like the Bill of Lading, it provides important information for customs clearance and can be used to determine the value of the goods being shipped. Both documents are essential for international trade and logistics.

The Certificate of Origin is relevant as well. This document certifies the country in which the goods were produced. It is often required for customs purposes and can accompany the Bill of Lading. Both documents help facilitate international shipping by providing necessary information to customs authorities.

Another related document is the Import/Export Declaration. This is required by customs authorities when goods are imported or exported. It provides details about the shipment, including its value and nature. Like the Bill of Lading, it is crucial for compliance with trade regulations and helps ensure that the goods are processed correctly at borders.

The Pro Forma Invoice is also noteworthy. This document provides an estimated invoice before the actual transaction occurs. It outlines the expected costs and terms of sale. Similar to the Bill of Lading, it helps both parties understand the financial aspects of the shipment before it takes place.

Lastly, the Consignment Note is comparable. This document is used to confirm that goods have been sent. It includes details about the sender, recipient, and shipment. Like the Bill of Lading, it serves as proof of shipment and can be used to track the delivery of goods.